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Toko LaundryDocs

Often opened

Attendance and payroll

For: Owner, Admin, Cashier, Production, Courier

Clock in with a selfie, corrections, leave, approvals, and salaries paid by the owner.

Attendance records who works, who is late and who is on leave, and the owner pays salaries from the same app. Owners do not clock in.

For admins, cashiers, production staff and couriers who clock in; owners and admins who set it up and approve; the owner who pays salaries.

Steps to set up attendance

  1. Open Attendance > Settings. Each branch shows its working hours, work days and clock-in radius, or No pin yet when its location is not set.

    The Settings tab with the list of branches and Leave types below it

  2. Pick a branch. In Work schedule, fill in Start time, End time and Work days. In Clock-in rules, fill in Late grace (0 to 120 minutes) and Clock-in radius (25 to 5,000 metres). In Branch location, drag the pin to the branch door, then press Save.

    One branch's settings with the work schedule, clock-in rules and the branch location map

Without a pin, every clock-in at that branch is flagged for review, and the Clock screen says This branch is not pinned on the map yet, so all attendance is flagged for review. Under the branches, Leave types holds each type's yearly quota: Add a type, Edit or Archive.

Steps to clock in

  1. Open Attendance, the Clock tab, then press Clock in. The first time, the browser asks for your location: allow it. Take a selfie, then press Confirm clock in.

    The Clock tab with the Clock in button, the branch hours and seven days of history

  2. When you leave, press Clock out the same way. A clock-in outside the branch radius is still accepted and marked Outside the area. If location is refused, the screen says Location permission was denied. Turn location on so your attendance is not flagged.

  3. If a day is wrong, press Request correction on that day's row. Fill in Clock-in time, Clock-out time and Reason, then press Send correction.

    The attendance correction dialog with clock-in time, clock-out time and reason

  4. For older days, press See all history. Attendance history lists all your clock-ins by month; search by branch, or press Add filter for dates and flags such as Late or Left early.

    Attendance history by month with the branch search and Add filter

Steps to request leave

  1. Open the My absence tab and pick dates in the calendar, or press Request.

  2. Pick the Type of absence, write a reason if needed, then press Send request. The sheet shows Available balance and Left after this request.

    The request sheet with dates, type, balance and reason

  3. Press View all requests for Request history. A request still waiting can be withdrawn with Cancel request.

    Request history with one annual leave request waiting

Steps to approve

  1. Open the Approvals tab and pick a request. The right panel shows the change asked for, the reason and its history.

  2. Press Approve, or Reject with a note.

    Approvals with an attendance correction open and the Reject and Approve buttons

An admin decides requests in their branches but never their own. An admin's requests are decided by the owner.

Steps to read the team calendar

  1. Open the Team calendar tab. Pick the month at the top. The boxes below count Present, Late, On leave and Not in yet for today, and each member has one row with a mark per day.

    A month of the team calendar with today's summary and one row per member

  2. Press a mark on a day to see that member's clock-in, clock-out, attendance photo and leave.

Steps to pay salaries

  1. Open Payroll. On the Members tab, press Set salary for a member with no base salary yet, or Edit salary for one who has it. Fill in Monthly base salary, then press Save salary.

    The Set base salary dialog with the monthly base salary field

  2. Press Pay on a member not yet paid this month. Fill in Bonus, Deduction, Method and Payment date, then press Record payment. A member is paid once a month.

  3. Open the History tab to see every payment. A wrong payment is voided with Void and a reason, then that month can be paid again.

    The payroll History tab with the breakdown, total and Void button

Only the owner sees salaries. Salary payments count as expenses in reports.